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By-Laws

AZITE Section By-Laws – DISTRICT 6

Adopted July 15,1973

Amended:
July 1976; July 1983; October 1987; February 1989; September 1989; January 1993

ARTICLE 1 – ADMINISTRATION

Section 1.1 – The Arizona Section of District 6 of the Institute of Transportation Engineers shall be administered as specified in the Section Charter.

ARTICLE 2 – MEMBERSHIP

Section 2.1 – Membership of the Section shall consist of those members meeting the requirements specified in the Section Charter. Section Affiliates shall be limited to those persons who meet the requirements of Section 3.3 of the Section Charter.

Section 2.2 – Institute members who are members of the Section shall be entitled to all the privileges of Membership of the Section, except that student members may not vote or hold elective office in the Section. Section Affiliates shall enjoy all the privileges of Membership, except the right to hold elective office.

Section 2.3 – Section Affiliate membership application forms shall be as prescribed by the Section Executive Board. The application form shall be maintained for each Section Affiliate by the Section Secretary.

Section 2.4 – Inactive Membership and resignations shall be in accordance with the Institute Constitution.

ARTICLE 3 – ANNUAL DUES

Section 3.1 – Fees and annual dues of the Section shall be established by the Section Executive Board. Institute Members not required to pay Institute dues shall not be required to pay Section dues.

Section 3.2 – Annual dues shall not be increased by more than 10% in any year without majority vote of the valid ballots cast by the membership.

Section 3.3 – Annual dues shall be payable at the beginning of each calendar year.

ARTICLE 4 – OFFICERS AND EXECUTIVE BOARD OF DIRECTION

Section 4.1 – The elective offices of the Section shall include: a President, a Vice President, a Secretary and a Treasurer. The President, Vice President, Secretary and the Treasurer will assume office on September 1 of each year.

Section 4.2 – The terms of the President, Vice President, Secretary and Treasurer shall be for one year. No officer shall occupy the same elective office for more than two consecutive years.

Section 4.3 – The Board of Direction shall consist of the elective officers and the one available past president whose term has most recently expired.

Section 4.4 – In the event of a vacancy occurring in the office of President, the unexpired term shall be filled by the Vice President. In the event of a vacancy occurring in the office of the Vice President, Secretary or Treasurer, the Executive Board shall elect a member or officer to fill the unexpired term.

ARTICLE 5 – NOMINATION AND ELECTION OF OFFICERS

Section 5.1 – The President shall appoint a Nomination Committee composed of three voting members who are not officers. The Nominating Committee shall nominate one or more qualified candidates for each office. The Vice President shall be one of those nominated for President. The Secretary shall be one of those nominated for Vice President. The Treasurer shall be one of those nominated for Secretary. The nominations shall be presented to the Section Membership at the March meeting. Nominations may be made from the floor at the time of the March meeting.

Section 5.2 – The Nominating Committee shall forward the nominations for officers to the Secretary not later than April 1 of each year.

Section 5.3 – Not later than April 15, the Secretary shall send to each eligible voter a final ballot listing the candidates nominated for office. Final ballots shall be returned by eligible voters to the Secretary no later than May 30 of each year. The candidate receiving the highest number of votes for each office shall be declared elected. In case of tie, the Executive Board shall choose between the candidates.

ARTICLE 6 – GOVERNMENT

Section 6.1 – The government of the Section shall be vested in the Executive Board.

Section 6.2 – The Executive Board shall establish policies for the operation of the Section in conformity with the provisions of the Institute Constitution and the Section Charter. A majority of the Board shall constitute a quorum.

Section 6.3 – The Executive Board shall meet at such times and places as it may deem necessary.

Section 6.4 – The Executive Board shall act upon all proposals received from its Committees, or the Membership assembled at any monthly meeting on matters intended as policies, standards or recommendations of the Section. Action on such proposals shall be taken no later than six months after submittal to the Executive Board. Approval by the Board shall be required before Section policies, standards or recommendations shall be official statements.

Section 6.5 – The President shall preside at the meetings of the Section and of the Executive Board.

Section 6.6 – The President shall appoint the Chairman of Committees as may be desirable. Committees may include but not be limited to: Membership, Technical, Public Information, Career Guidance, Student Chapter, Legislative, Social, and Newsletter. The President shall be an ex-officio member of all committees, except the Nomination Committee.

Section 6.7 – The Vice President shall coordinate the work of the various committees, develop programs for each Section meeting, and preside at Section meetings and discharge the President’s duties in the absence of the President.

Section 6.8 – The Secretary shall conduct the Section editorial duties, maintain Section records, keep minutes of Section meetings and maintain membership files.

Section 6.9 – The Treasurer shall develop a budget, collect dues, disburse monies and maintain Section fiscal accounts and records.

Section 6.10 – The Membership may, by petition to the Executive Board, initiate a vote to determine if any officer shall be deposed from office. The petitioners must include at least 20 percent of the eligible voters in the Section. Within 30 days after receipt of the petition by the Section Executive Board, the following question shall be submitted to each member eligible to vote for the office in question for a vote by secret ballot.

“Shall _____________________________be deposed of the office of ___________________________?”

Should the affirmative carry a majority and if at least 50 percent of the eligible voters cast ballots, the office shall be declared vacant and the vacancy filled in the manner prescribed in Article 4, Section 4.4.

Section 6.11 – The Membership may, by petition to the Executive Board, initiate a vote to determine if any action of the Board shall be rescinded. The petitioners must include at least 20 percent of the eligible voters in the Section. Upon receipt of such petition by the Executive Board, the petitioned action shall be suspended and within 30 days the following question shall be submitted to each eligible voter for vote by secret ballot:

“Should the following action of the Executive Board be upheld _________________________________?”

Should the negative carry a majority and at least 50 percent of the eligible voters cast ballots, the petitioned action shall be rescinded; otherwise the suspension shall be lifted.

ARTICLE 7 – SECTION MEETINGS

Section 7.1 – Regular meetings of the Section shall be held as determined by the Executive Board, but not less than six meetings per year shall be held. The Executive Board may call a special Section meeting. However, no action affecting the Section shall be taken at any special Section meeting unless at least fourteen days written notice concerning the meeting and action has been sent to all members.

Section 7.2 – The Annual Business meeting of the Section shall normally be held in September. A report of the financial condition of the Section shall be made at the Annual Business meeting.

Section 7.3 – Installation ceremonies of new officers shall be held during the annual business meeting.

Section 7.4 – Section business can be conducted at any meeting.

ARTICLE 8 – VOTING AND VOTING ELIGIBILITY

Section 8.1 – Voting for officers, for amendments to these by-laws, for petitions to amend the Charter, and for other matters which affect the relationship of the Section to the District shall be by secret ballot.

Section 8.2 – Any member or Section Affiliate whose Section dues are more than six months in arrears shall have his/her Membership terminated.

ARTICLE 9 – AMENDMENTS

Section 9.1 – Proposals to amend these by-laws or to petition amendments to the Charter may be made by resolution of the Executive Board or by written petition signed by at least 10 percent of the voting Membership.

Section 9.2 – Proposed amendments to these by-laws shall be submitted by letter to the Membership qualified to vote and shall be on the order of business of the next regular meeting.

Section 9.3 – Amendments to the by-laws adopted in accordance with Section 4.5 of the Section Charter shall take effect when filed with and approved by the District Board and filed with the Institute as provided in Section 4.7 of the Section Charter.

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